RULES AND REGULATIONS - VENDORS | BAZAART 2018
RULES AND REGULATIONS BAZAART 2018
Date: Saturday, June 16, 2018
Time: 10 AM to 5 PM
Admission: $7 (free for children 12 and under)
Bazaart is Saskatchewan’s largest outdoor art and craft show & sale, showcasing handmade creations by innovative Canadian artisans who excel in their chosen medium. Organized by the MacKenzie Art Gallery as an annual fundraiser, Bazaart supports exhibitions and programs at the MacKenzie Art Gallery. The 45th annual Bazaart will take place on Saturday, June 16 from 10 AM to 5 PM, outside on the grounds of the MacKenzie Art Gallery, at the corner of Albert Street and 23rd Avenue in Regina, Saskatchewan; admission fee is $7 per person. Each year over 5,000 Bazaart attendees support independent Canadian artisans and craftspeople by purchasing unique, stylish and practical alternatives to mass-produced items. All artisans are encouraged to promote the unique and original design of their work and to use local and/or environmentally-friendly materials whenever possible.
APPLICATION REQUIREMENTS & PROCESS
Bazaart accepts applications from a wide range of established and emerging Canadian artists and craftspeople employing both traditional and experimental art forms. Artisans interested in participating in Bazaart must submit a completed application form and corresponding fees by March 2, 2018. Artisans must email three high-quality images of work along with the application.
Late applications will be accepted from March 2 - March 28, 2018 provided that spaces are available.
The MacKenzie is committed to maintaining a high standard of work at Bazaart and therefore reserves the right to decline applications.
All completed applications received by the MacKenzie Art Gallery before March 2, 2018 will be reviewed by the MacKenzie Art Gallery. (Late applications are currently being accepted.) Artisans will be notified of the status of their application by March 29, 2018. Notification will be via e-mail unless a preference for notification by post is indicated. Applicants who are not accepted will receive a refund of their registration fee less a $50 processing fee.
APPLICATION FEES & DEADLINES
Early Bird Registration
$225 - application must be submitted on or before Friday, February 2, 2018
$275 - application must be submitted on or before Friday, March 2, 2018
$299 - application must be submitted on or before Wednesday, March 28, 2018
Community Booth Registration
$100 - application must be submitted on or before Friday, March 2, 2018
*Please Note: Electricity to booth is an additional $30. Booth sharing is NOT permitted.
Food Vendor Registration
$415 (includes power and Wascana Authority fees) - application must be submitted on or before Friday, March 2, 2018
DISPLAY AREA SPACE ALLOTMENT
Artisans accepted to participate in Bazaart are assigned a booth space of approximately 10’ W x 15’D on the grounds surrounding the MacKenzie Art Gallery or in the parking area of the T. C. Douglas Building. All spaces available are indicated on the Bazaart map. Applicants are asked to indicate their three preferred booth locations when applying. While the MacKenzie will try to accommodate all requests, booth display spaces are allotted on a first-come, first-served basis (based on the date of application). The map is subject to change. The MacKenzie makes the final decision on allocation of display space.
Artisans are responsible for their booth display set-up and take-down and must supply their own tents, tables, chairs, display equipment, hanging supplies, etc. “Knockdown” display systems are recommended for ease of set-up and take-down. Artisans are encouraged to have a sign clearly indicating their name. The MacKenzie will provide laminated booth numbers for participating artisans to display which will assist our visitors in locating booths as listed in the Bazaart directory. Some booths are on uneven ground, therefore we require all shelves and display units to be secured and anchored to ensure safety for all participants. Concerns or questions regarding set up should be directed to the MacKenzie Art Gallery in advance.
Food vendors with trailers are required to indicate the size of their trailer.
HEALTH & SAFETY PERMITS
Any vendors operating a food concession or selling food products for consumption off-site, please follow this link for the Saskatchewan Health Authority's Vendor Package - Temporary Permit, and email your fully completed application to firstname.lastname@example.org.
Food Vendors with licensed trailers are not required to complete the Temporary Permit form, instead, please provide a copy of your License to the MacKenzie for verification. Email to email@example.com.
Any food vendors that generate grease laden vapor, for example by deep fat frying, cooking meat on stove tops/flat tops, cooking with oil on stove tops/flat tops and charbroiling, must be inspected by Regina Fire Service at least 2 weeks prior to the event. See Fire Inspection information on our website. Email firstname.lastname@example.org or call (306) 777-7830.
IN CASE OF INCLEMENT WEATHER
The show goes on, rain or shine! Artisans are responsible for their displays regardless of the weather.
The MacKenzie reserves the right to cancel Bazaart due to inclement weather or any other unforeseen circumstances which poses a safety risk.
Artisans accepted to participate in Bazaart but who cannot attend must provide a written notice of cancellation to the Gallery, before May 4, 2018 to receive a refund of their registration fee less a $100 administration fee. Refunds are not available for cancellations made after May 4, 2018.
REGISTRATION, SET-UP AND PARKING
Registration and booth set-up begins at 6:30 AM on Saturday, June 16, 2018. You must register with our staff upon arrival to receive directions for parking, participant ID and booth signage.
Please display your laminated booth number in plain sight to assist Bazaart attendees in locating artisans’ booths as shown in the Bazaart directory.
Booths must be completely set up and vehicles moved to the designated parking area by 9:30 AM. Parking is available in Lot 2. ALL vehicles must be out of lot 1 and the surrounding booth areas by 9:30 AM!
Booth displays MUST remain set up until 5 PM.
Adding to the excitement of the day, the MacKenzie organizes a raffle of items donated by the artisans featured in Bazaart. All raffle items are displayed at the Bazaart Raffle Tent; donating to the Bazaart raffle provides great exposure for you work among Bazaart attendees! If you plan to donate an item for the Bazaart raffle, we appreciate your support! Please indicate your intention to participate on your application form. Donations can be dropped off at the MacKenzie Art Gallery tent on the morning of June 16, 2018.
* Please Note: The MacKenzie no longer accepts donations of perishable food items.
The MacKenzie Art Gallery will develop and implement a strategic marketing plan to promote Bazaart. The MacKenzie’s website will showcase Bazaart and list participating artisans who have provided information to assist with promotion. The MacKenzie Art Gallery reserves the right to use images submitted by accepted artisans for promotional purposes, both in print and online.
All participating artisans will be listed in the onsite Bazaart directory; listing includes artistic category, name, booth number, website and/or e-mail address. Please ensure you provide all necessary information on the application form. The Bazaart directory provides guests with an overview of all participating vendors and assists to navigate the Bazaart grounds.
Bazaart is filled with activities for everyone! Live performances by local musicians will be presented by Regina Folk Festival. Other enticements rounding out the slate of Bazaart activities include food vendors and activities for children in the BMO Learning Centre. Visitors are invited to stay, play and shop inside the Gallery.
For information regarding hotels, motels, restaurants and attractions, please visit Tourism Regina.
Sandee Moore, Development Associate
3475 Albert Street, Regina, SK
(306 ) 584 4250 ext. 4295